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A Step-by-Step Guide to Personalizing Your Confluence Workspace with SubSpace Navigation & Navitabs

bitvoodoo
Product Team
Last updated on October 22, 2024
Step by step Guide for Better Navigation in Confluence

Though Confluence is a great wiki platform, it has limitations. Managing multiple spaces, organizing lengthy pages, and quickly finding content can be challenging. The platform also lacks native features for creating custom menus and personalizing the workspace, which can make navigation and content management harder.

Here’s where SubSpace Navigation for Confluence and Navitabs – Tabs for Confluence apps come into the picture: the former offers centralized navigation, while the latter simplifies page organization with tabs. When used together, you’ll get a robust user experience that improves Confluence’s native features. 

Continue reading to learn how to personalize your Confluence workspace with these two apps, making it more efficient and user-friendly with custom menus and tabbed content.

Double the Value, Double the Efficiency—get SubSpace Navigation for Confluence or Navitabs—Tabs for Confluence and Start Personalizing Confluence like a pro!

Your Confluence deserves to be personalized! Get started today with a one-month free trial, product demos, dedicated support, and a limited-time offer on SubSpace Navigation for Confluence and Navitabs – Tabs for Confluence.

How to Redeem Your Promo Code 
*The offer is valid for one app only. You must own or purchase the other app before receiving the discount.

Getting Started with SubSpace Navigation for Confluence

What is SubSpace Navigation?

SubSpace Navigation for Confluence is an app that simplifies organization and navigation in Confluence. Admins can create a centralized navigation menu that includes spaces, pages, folders, and external links, thereby improving accessibility and user experience within the wiki.

Step-by-Step Guide to Setting Up SubSpace Navigation

Step 1: Installing SubSpace Navigation for Confluence

To begin, install SubSpace Navigation for Confluence from the Atlassian Marketplace. Choose between the Cloud or Data Center versions, depending on your setup. Only Confluence Administrators can install and configure the app.

Step 2: Configuring SubSpace for Optimal Confluence Navigation

Next, it’s time to set up your personalized site-wide menu. The app allows you to add five types of menu items:

  • Folder: Group multiple elements like external links.
  • Space: Add any Confluence space for quick access.
  • Internal Link: Link to specific Confluence pages or blog posts.
  • External Link: Include links to external resources (e.g., YouTube videos).
  • CQL: Use advanced search queries to display selected pages, like recent blog posts.
A screenshot showing the results of a CQL query. 
Here’s an example of the CQL to pull out pages in real-time that are recently modified and contain the keyword “subspace”: type = page AND lastmodified >= now(“-7d”) AND text ~ “\”SubSpace\”” ORDER BY lastmodified DESC
A GIF image showing how to add different menu items using the SubSpace Navigation for the Confluence app.
Check if the menu items from the live preview are correct.
A screenshot showing how to adjust the menu style on the Subspace Navigation for the Confluence app.
You can adjust the Menu Style by adding a custom Menu Icon (such as your company logo) and setting the Menu Background Color to match your branding.

Step 3: Improving User Experience with SubSpace Features

You can utilize the following app features to improve your user experience further: 

  • Personalize each menu item by adding a logo.
  • Drag and drop to adjust the hierarchy of the menu items. 
  • For admins, you get to use the expand/collapse feature to see all menu items in one click quickly.
  • Add multilingual menus since it can automatically adjust the language based on Confluence settings.  
A screenshot showing how to add nested menus on the Subspace Navigation for the Confluence app.
Group different content types by creating nested menus. To do this, you can drag and drop or click the “+” sign next to the menu item. 

Getting Started with Navitabs for Confluence 

What is Navitabs – Tabs for Confluence?

Navitabs allows you to structure your Confluence page into multiple tabs by inserting existing Confluence pages, automatically creating tabs using labels or child pages, and using iframes. In addition, customization options ensure that your tabs match your corporate identity. 

Basic Steps to Install and Use Navitabs for Confluence

  • Go to Atlassian Marketplace and download Navitabs – Tabs for Confluence 
  • Simply start using Tabs on a Confluence page by typing /Tab Wizard. This will open the interface so you can choose which type of tabs you want to use. 

  • You can use the options “Select existing pages” and “Create your own tabs” right from the beginning. Search for an existing Confluence page in the tab interface and insert it or create your own content.
  • For the option “Define labels” you must ensure that the pages you want to include as tabs all have the same label(s). If you, for example, want to create an onboarding page with tabs, you need to add the label “onboarding” to all pages you want to include – then you can automatically generate a tab navigation that includes the pages with chosen labels.
  • Similarly, you need a parent page with child pages (subpages) to create a tab navigation with the “Define a parent page” feature. 
  • To further customize your experience, you can choose the tab design in the interface or create a new one. When the corporate design changes, the administrator can update the look of all tabs in the administrator menu. 

Combining SubSpace and Navitabs for Maximum Impact

Both apps can significantly improve Confluence’s navigation and content organization when used together. Here are some of the powerful SubSpace and Navitabs use cases you can get by doing so: 

#1 Customer Support Knowledge Base

SubSpace Navigation organizes articles by categories like “Account Issues,” “Technical Problems,” and “Billing Queries.” Navitabs within each article separate content into “Problem Description,” “Solution Steps,” “Related Articles,” and “Contact Support” tabs.

#2 Marketing Space

SubSpace Navigation categorizes campaigns and provides quick links to each campaign space. Within each campaign page, Navitabs separates content into “Content Strategy,” “Design Assets,” “Budget Tracker,” and “Performance Analytics.”

Maximize Your Confluence Potential with SubSpace & Navitabs

In conclusion, combining SubSpace Navigation and Navitabs boosts your Confluence workspace by improving navigation and content organization. Whether for product documentation or onboarding, these must-have Confluence apps make managing and accessing information easier.

Take advantage of the SubSpace & Navitabs ongoing bundle promotion, which includes a one-month free trial, product demos, and comprehensive support—all at a discounted price. Try the bundle today to organize your Confluence environment well!

Double the Value, Double the Efficiency—get SubSpace Navigation for Confluence or Navitabs—Tabs for Confluence and Start Personalizing Confluence like a pro!

Your Confluence deserves to be personalized! Get started today with a one-month free trial, product demos, dedicated support, and a limited-time offer on SubSpace Navigation for Confluence and Navitabs – Tabs for Confluence. 

How to Redeem Your Promo Code 
*The offer is valid for one app only. You must own or purchase the other app before receiving the discount.