Almarise & Navitabs: Structuring 1,500+ Projects for Novomatic’s PMO Efficiency 

Novomatic, a global leader in gaming technology, faced challenges in structuring project documentation as part of its Project Management Office (PMO) procedures. With over 1,500 documented projects and more than 20 teams involved, efficient navigation and accessibility of project data were crucial. By implementing Navitabs – Navigation Macros for Confluence in Novomatic’s PMO, Almarise helped optimize the company’s project documentation process. As an Atlassian Platinum Enterprise Partner with over 10 years of experience implementing Atlassian Software and Agile Solutions across various applications and organizations worldwide, Almarise improved efficiency for all the teams involved. 

Challenge 

Novomatic needed a structured approach to organizing project documentation within Confluence. The lack of a clear navigation framework resulted in inefficiencies, as team members had to scroll through extensive content to find relevant information. This hindered collaboration, delayed decision-making, and reduced productivity. 

Solution 

Almarise identified that Navitabs was already integrated into Novomatic’s Confluence environment. Originally used for structuring data on plugins and employees, Navitabs provided an intuitive solution to improve project documentation. The built-in Confluence features, such as labels, allowed for easy and straightforward configuration without additional customization. 

Implementation 

The structured navigation ensured that project descriptions and definitions were readily accessible, providing stakeholders with a clear, organized view of necessary details from various contributors across the organization. The screenshot below displays horizontally arranged tabs, each corresponding to a different aspect of the project, such as Project Proposal Summary, Project Description, Scope, Timeline, Risks, Deliverables, Budget, Additional Costs, and Machines. These tabs offer a well-organized method for categorizing project-related information, enabling users to find specific details effortlessly without excessive navigation. Additionally, they allow for quick transitions between sections while maintaining context. 

Key Results 

• Improved Navigation: Users can now switch between tabs efficiently, reducing time spent searching for information. 

• Increased Accessibility: Project stakeholders have immediate access to relevant documentation, ensuring smoother project initiation. 

• Scalability: Navitabs supports over 1,500 documented projects, facilitating structured documentation across multiple teams. 

• User Adoption: More than 20 development teams, back-office teams, and the headquarters team actively use the solution, improving overall productivity. 

The Impact of Structured Navigation on Project Efficiency 

By integrating Navitabs, Novomatic significantly improved project documentation accessibility and navigation within Confluence. The solution continues to support a growing number of projects, reinforcing efficient collaboration and project management across the organization. This success story highlights how an effective navigation solution can drive productivity and streamline complex project workflows in a large enterprise environment.